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Why HRIS? Benefits of Leveraging an HRIS System.

Recruiting new employees is an important process for any company, but it can also be time-consuming and resource-intensive. Thanks to the advancement of new technology, several aspects of the hiring process can now be automated, freeing up HR professionals to focus on more important tasks. Gartner predicts that by 2025, up to 50% of HR tasks will be fully automated using AI and other technologies, freeing up HR professionals to focus on higher-level tasks like employee engagement and strategic planning.

Employee self-service portals, automated workflows, reporting and analytics, compliance management, and integration with other systems such as payroll and timekeeping are typical features of an HRIS. The system is designed to be adaptable, with the ability to tailor the software to a company's specific requirements.

According to a SHRM survey, the most common reasons organizations implement HR technology are to improve efficiency (74%), employee experience (52%), and data accuracy (50%). In this article, we'll look at the benefits of an HRIS system and explain why any company should automate its hiring process.

  • Process of Recruitment Simplified
    One of the most significant advantages of an HRIS system is that it streamlines the recruitment process. HRIS systems automate tasks like job posting, resume screening, and candidate communication. This can significantly reduce the amount of time and effort that HR professionals must devote to recruitment tasks, allowing them to devote their time and energy to more strategic initiatives.

  • Increased Productivity and Efficiency
    Automating recruitment tasks can help boost the HR department's efficiency and productivity. An HRIS system can post job openings to job boards and social media sites automatically, screen resumes based on pre-defined criteria, and even send pre-written emails to candidates. By automating these tasks, HR professionals can devote their time to higher-value activities like interviewing, talent management, and employee engagement.

  • Enhanced Candidate Experience
    Recruiting is a two-way street and creating a positive candidate experience is critical for attracting top talent. By providing real-time updates on the status of their application and automating communication with candidates, an HRIS system can help to improve the candidate experience. Candidates, for example, can be sent automated emails when their application is received, when they progress to the next stage of the process, and when the position is filled.

  • Bias Reduction
    Unconscious bias is a common issue in hiring and can lead to a lack of diversity in the workplace. By providing standardized screening criteria and eliminating manual screening, an HRIS system can help to reduce bias in the recruitment process. With automated screening, all candidates are evaluated using the same criteria, reducing the possibility of screening bias.

  • Better Analytics and Data Management
    An HRIS system can improve the HR department's data management and analytics capabilities. The system can capture and store data on all applicants by automating the recruitment process, allowing HR professionals to track key metrics such as time-to-hire, cost-per-hire, and candidate source. This data can be used to identify areas for improvement in the hiring process and to make data-driven decisions about hiring strategies.

  • Save Money
    Recruiting can be an expensive process, which automation can help to reduce. HR professionals can reduce the time and effort required for recruitment by automating tasks such as job posting and resume screening, which can result in cost savings. Furthermore, an HRIS system can help to reduce turnover by identifying the best candidate for the job, which can lead to long-term cost savings.

  • Observance of Regulations
    Regulation compliance is an important aspect of the recruitment process, and an HRIS system can help ensure that your organization is in compliance. To ensure that all applicants are evaluated using the same criteria and that all compliance requirements are met, the system can provide automated tracking and reporting capabilities.

In closing, the advantages of an HRIS system for recruiting are obvious. Automation can help to streamline recruitment tasks, increase efficiency and productivity, improve candidate experience, reduce bias, provide better data management and analytics, reduce costs, and ensure regulatory compliance. With these advantages, it is clear that automating your recruiting process is a wise decision for any organization seeking to attract and retain top talent.


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